Privacy Policy

Last updated: March 3, 2026

This Privacy Policy describes how we collect, use, and protect your information when you use the Fleet Management application and related services (“Service”). We are committed to transparency about our data practices, especially regarding sensitive user and device data.

1. Information We Collect

We may collect the following:

• Account data: name, email address, password (stored in encrypted form), and role (e.g., admin, driver).
• Fleet and operational data: vehicle information, trips, fuel records, maintenance records, documents, and other data you enter or generate in the Service.
• Device data: when you use our mobile or web app, we may collect device type, operating system, unique identifiers, and similar technical data necessary to provide and secure the Service.
• Usage data: how you use the app (e.g., features used, actions performed) to improve the Service and fix issues.

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Fleet Management Service.
• Authenticate you and manage your account.
• Process and store fleet, trip, fuel, and maintenance data you provide.
• Improve the Service, fix bugs, and ensure security.
• Comply with applicable laws and respond to lawful requests.

3. Sharing of Information

We do not sell your personal information. We may share data only:

• With service providers who assist us (e.g., hosting, analytics), under strict confidentiality and data protection obligations.
• When required by law, court order, or government request.
• To protect our rights, your safety, or the safety of others.

4. Data Security

We use industry-standard measures to protect your data, including encryption in transit and at rest where applicable, access controls, and secure storage. No method of transmission or storage is 100% secure; we strive to reduce risks to your data.

5. Data Retention

We retain your account and fleet data for as long as your account is active and as needed to provide the Service. We may retain certain data longer where required by law or for legitimate business purposes (e.g., backups, legal compliance).

6. Children’s Privacy

Our Service is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us and we will delete it promptly.

7. Your Rights

Depending on your location, you may have rights to access, correct, delete, or restrict use of your personal data, or to object to certain processing. To exercise these rights or ask questions about your data, contact us using the details below.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on this page and update the “Last updated” date. Continued use of the Service after changes constitutes acceptance of the updated policy.

9. Contact Us

For privacy-related questions, requests, or complaints, please contact us at the email or address you use for your Fleet Management account or through your organization’s administrator.